General Data Protection Policy for the Internet Pages of the Ludwig-Maximilians-Universität München (hereinafter „LMU“)
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I. Responsibility for Data Processing
legally represented by the president Prof. Dr. Bernd Huber
Responsible organizational unit or service center for data processing:
Phone: +49 (0)89 2180-9730
II. Contact Information of the Data Protection Officer
Data Protection Officer of Ludwig-Maximilians-Universität München
Phone: +49 (0)89 2180-2414
Contact form: https://www.lmu.de/datenschutz
III. Type of Processed Data and Purpose of Data Processing
The purpose of sending the newsletter is to provide occasion-related information about events and funding possibilities offered by the GraduateCenterLMU as well as other topics related to doctoral studies. Data processing for purposes other than for the stated and/or legally permissible purposes (e.g. according to Art. 6 para. 2 Bavarian Data Protection Law (BayDSG) for internal checking of system security) shall not occur.
We only process the data that you have provided to us for the specified purpose (sending of the newsletter), that is, your email address (Art. 4 para. 2 BayDSG).
The newsletter will be sent approximately monthly and only to the email address provided by you. We use the double opt-in method to verify the email address related to the subscription in order to prevent misuse or abuse of email addresses. The double opt-in method is a two-step process. In the first step, you enter your email address into a subscription form and submit the form. The system then immediately sends a confirmation email to the email address you just provided. In the confirmation email you are asked to reply to the confirmation email in order to state that in the future the newsletter may be sent to the confirmed email address. Only after you have replied to the confirmation email will your email address be added to the distribution list. If you do not respond within one week you will not receive the newsletter.
IV. Legal Basis for Data Processing
We process your data in conformance with and on the basis of the GDPR, the BayDSG and other applicable data protection regulations. The data processing for the purpose of sending the newsletter shall occur exclusively on the basis of your consent according to Art. 6 para. 1 a) GDPR.
V. Automated Decision-making
Your data will not be used in purely automated processing methods for purposes of decision-making.
VI. Transmittal of Data to Third Parties
The processing shall occur on internal data processing equipment. Within the Ludwig-Maximilians-Universität München only those persons or departments will receive your personal data who require the data in performance of the stated processing requirements. Your data will not be transferred to third parties or to another country.
VII. Duration of Data Storage
The duration of data storage is governed by the legal requirements. The data will be deleted as soon as and insofar as it is no longer required for the stated processing purpose, and is no longer needed based on legal regulations.
In the event that you revoke your consent (unsubscribe from the newsletter), the newsletter subscription will cease and your personal data will be deleted, provided the data is no longer needed due to legal regulations. Your data will also be deleted as soon as the newsletter mailing is stopped.
VIII. Your Rights
The newsletter subscription is voluntary, at no cost and at no obligation. You have the right to obtain information about your stored personal data (Art. 15 GDPR). If incorrect personal data is being processed you have a right to rectification(Art. 16 GDPR). You have the right of revocation with future effect. You can cease the newsletter subscription at any time, without providing any reason, in writing or electronically, in particular by using the "Unsubscribe newsletter" link at the end of every newsletter, or by sending an email to email@example.com. Your email address will then be removed from the distribution list and deleted from the data processing system. After your cancellation and/or without your consent, the newsletter cannot be sent to you. The lawfulness of the data processing occurring until the time of your cancellation shall not be thereby affected.
If you wish to enforce your rights, the service center responsible for sending the newsletter will check whether the legal prerequisites have been satisfied and will then take the appropriate action. For any questions or complaints, please contact the service center provided in Section I. In addition, according to Art 77 GDPR, you have a right to complain to the Data Protection Oversight Authority. The oversight authority responsible for the Ludwig-Maximilians-Universität München is the Bavarian State Officer for Data Protection (https://www.datenschutz-bayern.de).